Human Resources Manager

Accountability: Executive Director
FLSA Status: Exempt. The Human Resources Manager is a full-time employee with hours that occasionally fluctuate to accommodate recruitment, hiring and training events.

Hiring Pay Range: $76,000 - 81,000 (Depending on Qualifications)

Summary: The Human Resources Manager is responsible for duties directly related to recruiting, hiring and onboarding staff, unemployment claims, worker’s compensation claims, benefits administration, payroll and other HR-related functions and job duties for sixteen (16) full-time and 300+ part-time/seasonal employees. This position will assist the Executive Director with the revision and administration of the Association's policies, work rules and procedures as outlined in the Personnel Policy Manual.

Qualifications: Five years of professional experience in human resource management or a bachelor’s degree in human resource management or related field and three or more years of professional experience in human resource management is required. In addition, experience in recruitment, maintaining personnel records, proficiency with Microsoft Word/Excel, and a working knowledge of employment laws is required. PHR, SPHR or related certification preferred. The applicant is expected to work with minimal supervision, solve problems as they arise and produce accurate work on time.

Essential Functions:

1. Coordinate and manage the recruitment of part time staff, assist with hiring process.
2. Attend applicable recruitment events and opportunities
3. Create, update and maintain onboarding and termination checklists and processes.
4. Complete all onboarding paperwork including: I-9 verification, e-verify, criminal background checks, administration of pre-employment physicals, drug screens and assist with reference checks.
5. Enter applicable onboarding documentation into payroll software.
6. Works with the Executive Director, supervisory staff and attorneys regarding confidential employment information including; EEOC hearings, unemployment compensation hearings and other legal matters, keeping all information confidential.
7. Maintain and manage application software including; job postings, applications and forms, and assist the supervisory staff with communication to applicants.
8. Manage and process payroll, including employee changes and updates. Main laison to the outsourced payroll company.
9. Manage unemployment compensation claims in conjunction with Unemployment Consultants.
10. Manage worker’s compensation claims with the Park District Risk Management Agency.
11. Complete annual OSHA requirements and ensure agency is in compliance with OSHA.
12. Manage benefits plans and enrollment including medical, prescription, dental, vision, life insurance, employee assistance program, IMRF pension, 457 deferred compensation and required ACA reporting.
13. Maintain all full-time and part-time employee personnel files.
14. Assist with maintenance and updates of job descriptions,when needed.
15. Stay up to date on employment laws and best practices to ensure that the Association’s Personnel Policy Manual and Safety Manual are current and compliant with applicable requirements. Recommend manual updates to the Executive Director.
16. Assist with the administration, design and development of training programs to meet organizational needs including training new and existing staff regarding personnel policies, benefits, and safety procedures. Trains supervisors in HR policies and procedures pertinent to their part-time and seasonal staff and onboarding and termination procedures.
17. Maintain documentation on all full time staff trainings.
18. Manage, store and properly dispose of all human resources records and files, employment applications, and all other human resources documentation.
19. Maintain employee confidentiality and protect operations by keeping human resources information confidential. Employee information will be used for the purposes of performing their job responsibilities and for no other purpose.
20. Serve as back-up for front desk coverage.
21. Assist with special projects as requested and perform other duties as assigned.

Marginal Functions:

1. May attend large agency or foundation events

Safety Considerations:

1. Staff will comply with all M-NASR Safety Policies and Procedures and carry out all tasks in a safe manner.
2. Attendance at various safety in-services.

Psychological Considerations:
        1. May feel pressure due to time sensitive projects.
        2. Must be able to work under stressful conditions.
        3. Must demonstrate adequate leadership skills.
        4. Effectively manage stress so that it does not interfere with work demand or reputation of the organization.

Environmental Considerations:

1. Most work is performed indoors; these conditions include lighting and temperature.
2. May be exposed to extreme weather conditions for some agency events.

Cognitive Considerations:

1. Must exhibit good problem-solving ability and good judgment in keeping with the mission of M-NASR.
2. Must be able to demonstrate good safety awareness and judgment.
3. Must be able to follow rules and directions.
4. Must be able to read and understand large volumes of paperwork or electronic paperwork.
5. Must be able to communicate effectively.
6. Readily recalls details from many facets of the business and applies education, experience, and business knowledge to the current business problem.
7. Must be able to organize large amounts of information effectively.

Essential Physical Capabilities:

1. Prolonged periods of sitting, standing, bending, stooping, and walking.
2. Capable of lifting, pushing, pulling, and carrying items weighing 5-20 pounds with mechanical assistance or team lift.